Letter writing constitutes the most important role in written communication. A letter is a written message that can be handwritten or typed. Letters whether formal or informal have some sort of format and layout. An individual should adherently follow the rules and regulations for writing letters. This helps the receiver to comprehend the information in the desired manner by the sender.
Every individual must have some basic writing skill, as this is the most important part of communication skill. Anywhere in life weather an individual is related to academics or business, must possess the knowledge of good writing. Business or any other field requires good writers; even the digital age has not reduced the need for writing. Like online conversation chats, e-mail, reports, website updates marketing, advertising, etc. all these requires excellent writing skill.
Importance of letter writing-
- It is an effective way of communication.
- It has credibility and legality.
- It is useful regarding complaints, requests, marketing, negotiating, etc.
- It is useful for academic field. For e.g. research paper, research proposal, etc.
- It is useful for administrative field. For e.g. complaint and request letters, government schemes execution letters, etc.
- It is used for business field. For e.g. business letters of agreement, proposals, negotiations, etc.
- It also fosters an individual to share their refine ideas to others.
- It also helps an individual to showcase their writing skill at the time of writing job- application and resume.
- Letters can be formal and informal, but they convey a sense of responsible attitude of sharing information towards the receiver.
- Good letter writing improves the company’s image towards the public interest.
Effective ways of writing letters-
- Firstly, follow the accurate format and layout for writing any letter.
- Mention the correct address followed by the proper salutation in regards to the receiver.
- Begin the letter with positive vibes with well-knitted sentences.
- State properly the motive of writing a letter.
- Organize your important information in points.
- Do not use highly embellish words as it will create ambiguity.
- Avoid using technical jargons if the letter is for the layman.
- The content of the letter should be properly tailored and ideas should not be fragmented.
- Conclusion of the letter should be there that consist the gist of the letter.
- Complimentary close of the letter must be followed by full name and designation of the sender.
- Formal letters and demi-official letters should be followed by copy notations if needed as they make letters more effective.
- Avoid using idioms and phrases while writing official letters as it reduced the effectiveness of it.